Emory Report: Student Edition Guidelines
I. Mission
Emory Report: Student Edition is the official university-wide electronic newsletter for all students. Featuring an engaging mix of university-related news and information, events, academic policies, enrichment opportunities and athletic events, the primary mission of Emory Report: Student Edition is to keep the university's large and diverse student body well informed about their campus, to instill a sense of pride in the achievements of our institution, and to be the primary source of official information pertaining to the campus environment at the university.
II. Background
Emory Report: Student Edition is distributed to all current students of Emory University via the student listserv. The Division of Communications and Marketing publishes Emory Report: Student Edition once each week.
Emory Report: Student Edition is distributed in HTML format directly to student email inboxes. A link to the corresponding website is included if there are any display problems in viewing the emailed document. All Emory University students are included in the listserv to receive Emory Report: Student Edition.
Students may not choose to opt out of this communication. Other members of the community who wish to subscribe to Emory Report: Student Edition may do so here.
III. Emory Report Extra
In the case of significant breaking news that occurs between the standard publishing dates, an extra edition of Emory Report: Student Edition may be distributed. The Vice President for Communications and Marketing (or his or her designee) will make decisions on extra editions, in consultation with the president or provost, as necessary.
IV. Policies
A. Submitting Story Ideas to Emory Report: Student Edition
University faculty, staff, students and administrators may submit story ideas for consideration to the Emory Report editorial staff by emailing editor in chief Leigh DeLozier. Only events and news related to or sponsored by a department of Emory University will be considered for inclusion in Emory Report: Student Edition.
In general, story ideas that are related to events, deadlines or other time-sensitive issues should be submitted no less than two weeks in advance of the date.
B. Submitting Calendar Items to Emory Report: Student Edition
"Featured Events" in Emory Report are selected and curated primarily from the online Emory Events Calendar. You should submit your event to the Emory Events Calendar here.
The Emory Events Calendar appears on many university websites, so your event will be seen by multiple audiences. The calendar welcomes submissions from faculty, staff and students.
After submitting your information to the Emory Events Calendar, you may also contact Emory Report editorial staff by emailing editor in chief Leigh DeLozier to suggest coverage of your event in Emory Report: Student Edition. Due to space constraints and other considerations, not all events submitted to the Emory Events Calendar can be included in Emory Report; however, each edition of Emory Report will include a link to the full calendar. When considering whether to submit your calendar item to Emory Report: Student Edition, consider how widely your event will appeal to the university community, especially students.
The Division of Communications and Marketing reserves the right to accept or decline publishing any event in Emory Report: Student Edition.
C. Commercial Services
Only internal commercial services (companies with Emory University contracts), such as the Emory University Bookstore, Emory Alliance Credit Union, Emory Conference Center, etc., will be considered in terms of offering/promoting special rates or discount offers to university employees.
External companies or organizations wishing to promote discounted prices/rates through Emory Report: Student Edition will not be included.
Emory Report: Student Edition does not accept paid advertising.
D. Obituaries
Emory Report: Student Edition will consider publishing obituaries for current Emory faculty, staff and students if there will be an on-campus memorial service open to the entire university community. Other obituaries, including those of alumni or former university employees, will be restricted to those who have made a significant contribution to the university, as determined by the Vice President for Communications and Marketing.
E. Opt Out of Receiving Emory Report: Student Edition
Students may not opt out of receiving Emory Report: Student Edition. Each issue contains essential news and information for undergraduate and graduate students, including benefits, events, announcements about campus construction and disruptions, and other important news and information. Additionally, there are times when information for students needs to be communicated urgently, such as major leadership announcements or campus changes that take effect immediately.
F. Honors and Awards
Emory Report: Student Edition regularly publishes a column called "Acclaim" to highlight faculty and staff honors. Listings may include awards and prizes; election to boards and societies; and similarly notable accomplishments in the wider community. To submit an item for the "Acclaim" column, email the information to acclaim@emory.edu.
G. Requests for Human Research Subjects
Emory Report: Student Edition will not publish requests for human research subjects from any university school, college or department.
H. Hiring Announcements
Emory Report will consider articles announcing the hiring of Emory employees who serve in public-facing leadership roles where they will interact with a significant portion of the newsletter’s faculty/staff or student audiences. New hire announcements for other roles may be best suited for school or unit email publications in the areas in which the hires will serve. The final decision for the inclusion of hiring announcements in Emory Report rests with the vice president for communications and marketing.
I. Editorial Considerations
The final decision for any item to be included rests solely with Communications and Marketing. Any appeals for inclusion, or clarification on policy should be directed first to the editor in chief of Emory Report: Student Edition, Leigh DeLozier. The Assitant Vice President of Content and Brand Story and/or the Vice President for Communications and Marketing will be the final arbiter of any issue related to this publication.