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Library storage focus of April 30 town hall

Emory Report | April 17, 2013

Library storage needs and recommendations about how to best access library collections will be discussed at a Faculty Town Hall on Tuesday, April 30 at 10:30 a.m. in the Jones Room of Woodruff Library.  

The growth of acquisitions — particularly at Emory’s Manuscript, Archives, and Rare Book Library (MARBL) — has resulted in increased storage needs at the Woodruff Library.  

For example, although MARBL currently utilizes an offsite storage facility for almost a million documents, it is already nearly full, according to Rich Mendola, senior vice provost of library services and digital scholarship and enterprise chief information officer.  

As a result, the libraries are considering moving additional print materials into storage on a more systematic basis.  

As Emory Libraries considers proposals to address its expanding collections, it has drafted criteria for when items will be transferred into off-site storage, which include:  

Monographs:  

  • Items with no checkouts of in-house use, with publications dates more than 35 years old and not acquired within the past 10 years.

  • Exceptions will be made for items or select call number ranges designated by faculty or graduate students to remain in the stacks.

  Serials:  

  • Items where electronic access is available and archival access is assured.

  • Back issues older than three years for current print subscriptions.

  Emory Libraries invites faculty participation at the April 30 forum to help determine the best ways to access the library collection.